Starter folder
The base documents of safety management, ordered the way it makes sense to build them to comply with Chile's DS 44 and Law 16.744. Tick each step as you finish it. Your progress is saved in this browser.
0 of 9 documents ready
Step 1 · ExcelPer company
Legal matrix and initial assessment
- What it is
- A list of the laws, decrees and standards that apply to your company, with the compliance status of each obligation.
- Why it matters
- It is the starting point: it shows what is missing before you spend time on the rest of the folder.
- What you need
- Industry, number of workers, processes and equipment, insurance body (mutualidad or ISL).
- Legal basis
- Law 16.744 and DS 44; industry-specific standards.
Step 2 · ExcelFor each site
Hazard identification and risk assessment matrix (IPER)
- What it is
- Hazards and risks by process, task and position, with their control measures.
- Why it matters
- It defines which risks must be controlled. Procedures, risk information and the annual program all come from it.
- What you need
- Processes and tasks, job positions, accident history. With a gender perspective and identification of especially vulnerable people, such as pregnant women and people with disabilities.
- Legal basis
- DS 44 and the Guide for identifying and assessing risks in workplaces (Public Health Institute ISP, version 3, 2024).
Step 3 · WordPer company
Internal order, health and safety rules (RIOHS)
- What it is
- Order, health and safety rules for all workers, with duties, prohibitions and penalties.
- Why it matters
- It is mandatory and every worker receives a copy. From 10 workers it must also cover order (RIOHS). It must always include the Ley Karin procedure on workplace harassment and violence.
- What you need
- Company data, working hours, risks from the IPER matrix, harassment complaint and investigation procedure.
- Legal basis
- Fewer than 10: Law 16.744 art. 67 and DS 44. From 10: also Labor Code arts. 153 and 154. Harassment and violence: Law 21.643 (Ley Karin).
Step 4 · WordFor each site
Safe work procedures and risk information (IRL)
- What it is
- Step-by-step instructions for risky tasks and the occupational risk information (IRL, formerly ODI) given to each worker.
- Why it matters
- Workers must know the risks of their job, the preventive measures and the correct work methods before they start.
- What you need
- IPER matrix, description of each task, required PPE, signed receipt record.
- Legal basis
- DS 44 (duty to inform occupational risks, IRL, which replaces the ODI of DS 40).
Step 5 · WordPer company
Annual prevention program
- What it is
- The year's preventive activities with owners, dates, resources and indicators.
- Why it matters
- It organizes the year's work and lets you measure compliance month by month.
- What you need
- IPER matrix and assessment results, budget, owners per area.
- Legal basis
- DS 44, preventive work program and OHS management system.
Step 6 · WordFor each site
Emergency plan
- What it is
- Organization, roles and procedures for fire, earthquake, tsunami, spills or other emergencies, including disaster risk management.
- Why it matters
- It reduces the impact on people and operations when an emergency happens. It must be kept up to date and shared with all workers.
- What you need
- Floor plans and evacuation routes, safe zones, response teams, extinguishers, emergency contacts, drill schedule.
- Legal basis
- DS 44 (preventive management and emergency response) and Law 21.364 (national disaster prevention and response system, SENAPRED).
Step 7 · ExcelPer company
Accident and incident investigation
- What it is
- A template to record the event, find its causes (for example with a cause tree) and define corrective actions.
- Why it matters
- It prevents the accident from happening again and gives evidence to the insurance body and inspectors. After a serious or fatal accident, work must stop and the Labor Inspectorate and the regional health authority (SEREMI de Salud) must be told immediately.
- What you need
- Account of the event, witnesses, photos, injured worker data, owner and deadline for each action.
- Legal basis
- Law 16.744 (art. 76: DIAT accident notice and reporting of serious or fatal accidents) and DS 44.
Step 8 · ExcelPer company
Monthly and annual statistics
- What it is
- A record of accidents, lost days and hours worked to calculate accident, frequency, severity and loss rates.
- Why it matters
- It shows whether management works. The loss rate (lost days, disabilities and deaths) is what the insurance body uses every two years to raise or lower your additional contribution.
- What you need
- Monthly headcount, man-hours worked, accidents with and without lost time, lost days.
- Legal basis
- Law 16.744, DS 44 and DS 67 (additional contribution based on loss rate).
Step 9 · Word and ExcelPer company
Safety report templates
- What it is
- Weekly, monthly and final project or annual reports, with key health and safety indicators (KPIs).
- Why it matters
- It reports progress to management, the client and the joint health and safety committee.
- What you need
- Statistics, annual program progress, open and closed findings, training delivered.
- Legal basis
- Management good practice; a common requirement of clients and contracts.
This guide is for orientation and does not replace advice from a risk prevention expert or a review of current regulations. Each document must be adapted to the company, its processes and its insurance body (mutualidad or ISL).